SAP Interview Questions and Answers for 2 years experience
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What is SAP?
- Answer: SAP is a leading provider of enterprise resource planning (ERP) software. Their software helps businesses manage various aspects of their operations, including finance, human resources, supply chain, manufacturing, and customer relationship management (CRM).
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Explain the different SAP modules you are familiar with.
- Answer: (This answer will vary based on the candidate's experience. A sample answer might be:) I have experience with SAP FI (Financial Accounting), CO (Controlling), and MM (Materials Management). I'm also familiar with the basics of SD (Sales and Distribution).
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Describe your experience with SAP FI.
- Answer: (This answer should be detailed and specific to the candidate's experience. A sample answer might be:) In my previous role, I was responsible for managing the general ledger, accounts payable, and accounts receivable processes within SAP FI. I handled tasks such as posting journal entries, managing vendor invoices, and reconciling bank statements. I also assisted in the month-end and year-end closing processes.
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What is the difference between FI and CO?
- Answer: FI (Financial Accounting) focuses on external reporting and compliance with accounting standards. CO (Controlling) focuses on internal management accounting, providing information for management decision-making, such as cost accounting, profitability analysis, and budgeting.
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Explain the concept of Chart of Accounts in SAP.
- Answer: The Chart of Accounts is a hierarchical structure that organizes all general ledger accounts used in a company. It's crucial for financial reporting and ensures consistency in how financial data is recorded and categorized.
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What are the different types of posting periods in SAP?
- Answer: SAP uses open and closed posting periods to control when financial transactions can be posted. Open periods allow posting, while closed periods prevent it, ensuring data integrity and accurate financial statements.
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What is a G/L Account?
- Answer: A G/L (General Ledger) account is a top-level account in the chart of accounts used to record financial transactions. It represents a specific type of asset, liability, equity, revenue, or expense.
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Explain your experience with SAP MM (Materials Management).
- Answer: (This answer should be tailored to the candidate's experience, mentioning specific tasks like purchase order creation, goods receipt processing, inventory management, vendor master data maintenance etc.)
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What is a Purchase Order in SAP MM?
- Answer: A Purchase Order is a legally binding document issued by a buyer to a vendor requesting goods or services. In SAP MM, it initiates the procurement process.
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What is Material Master in SAP MM?
- Answer: The Material Master is a central repository of all data related to a material. It includes information such as material description, specifications, pricing, procurement details, and inventory data.
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Explain the process of goods receipt in SAP MM.
- Answer: Goods receipt is the process of recording the physical arrival of materials into the warehouse. This involves updating inventory levels and potentially triggering further processes like invoice verification.
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What is a vendor master in SAP?
- Answer: The vendor master contains all relevant data for a vendor (supplier), including company details, contact information, payment terms, and purchasing data.
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What are the different types of valuation in SAP MM?
- Answer: SAP allows for different valuation methods like Standard Price, Moving Average Price, and FIFO (First-In, First-Out) to determine the value of inventory.
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Describe your experience with SAP SD (Sales and Distribution).
- Answer: (This answer should be specific to the candidate's experience with SD, covering tasks like order management, pricing, delivery processing, billing, etc.)
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What is a Sales Order in SAP SD?
- Answer: A sales order is a legally binding document that records an agreement between a buyer and a seller for the sale of goods or services. It initiates the sales process in SAP SD.
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What is a customer master in SAP?
- Answer: The customer master contains all relevant data for a customer, including contact details, payment information, delivery addresses, and purchasing history.
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Explain the process of order to cash in SAP SD.
- Answer: The order-to-cash process in SAP SD covers the entire sales cycle, from order creation to payment receipt, including order management, delivery processing, billing, and payment posting.
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What is pricing procedure in SAP SD?
- Answer: The pricing procedure defines the steps and calculations involved in determining the final price of a product or service. It incorporates various pricing elements, discounts, and taxes.
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What are the different types of delivery types in SAP SD?
- Answer: Different delivery types in SAP SD are used to represent different delivery scenarios, like standard deliveries, partial deliveries, etc.
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What is your experience with SAP transactions? Give examples.
- Answer: I frequently use transactions like FB01 (for posting accounting documents), MIRO (for invoice processing), VA01 (for creating sales orders), and MB51 (for displaying material stock).
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How do you handle master data changes in SAP?
- Answer: Master data changes are handled through specific transactions and require careful review and approval processes to maintain data integrity. I follow company procedures and utilize transaction authorization to manage these changes.
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Explain the organizational structure in SAP.
- Answer: The organizational structure in SAP defines the hierarchy of business units, plants, storage locations, and sales organizations, enabling accurate data tracking and reporting.
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What is your experience with SAP reporting?
- Answer: (This answer should reflect the candidate's experience with standard SAP reports and potentially custom reports or report writers like SAP BusinessObjects.)
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How do you troubleshoot issues in SAP?
- Answer: My troubleshooting approach involves systematically checking error messages, reviewing transaction logs, consulting online help, and collaborating with colleagues or support teams.
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